Programs

This application is not for food and beverage vendors * Formally known as Sip, Shop & Stroll, now renamed to Meet Me at the Sound Vendors- There are 3 of these events throughout the 2025 calendar and are open to businesses that are selling items for people to purchase NOT services. This includes brick & mortar and online/individual businesses.

Vendor Registration
1.The deadline for registration June 30th, 2025 or until full.
2. Payment is due now.
3. Vendors will be notified by email of placement.
In the event of a cancellation, vendors will receive consideration for acceptance with regard to event needs.

Fees & Deposit
1.Cost per space is $25.00
2. Application fees will not be refunded in the event the vendor cancels or no-shows.

Vendor Booth
1. The Town provides SPACE ONLY. No water hook-up, electrical equipment, tables, chairs, or supplies are provided.
2. All vendor spaces are approximately 12’x12’ and are in Soundside Park.
3. Vendors are required to keep at least one attendant in their booth throughout the duration of the event.
4. Vendors booths must be utilized for the purpose stated on the Vendor Registration Form. Any deviation from the registered purpose will result in possible exclusion from future Town events.

Space Assignments
1. Space Assignments will be emailed to vendors providing an email address.
2. Request for particular spaces and/or placement cannot be promised due to multiple factors that are considered when finalizing space assignments.

Noise
1. These events are outdoor events; speakers are strategically placed near the stage area and loud music is to be expected.
2. All generators must be placed at the rear of the of all vendor booths, and away from adjacent vendors, simple fencing must be used to secure generator area.

Food Vendors
1. Food vendors are required to contact the Pender County Health Dept. (910-259-1230) regarding permit requirements. The Town is not responsible.
2. Food Vendors should expect the Health Department’s presence on the day of the event.

Vendor Check- In
1. Admittance to Soundside Park for vendor set-up will be from 3pm-5pm ONLY. Event is from 5-9pm .
2. Vendors will NOT be allowed to drive on the grass at the park for vehicular traffic to the designated set up area.
3. No stakes can be driven in the ground for tent security. You must secure your tent.
4. All Vendors will be granted one VIP Parking spot at Soundside Park for this particular event.

End Of Event Procedures
1. Vendors are required to collect and dispose of all trash and / or debris in the proper receptacles provided.
2. Dismantling may begin once the band finishes singing and must be complete by 10pm.
3. Surf City Police Officers will be on site to assist and direct vendors exiting the park.